Records Management

Let us simplify your workday.

The deluge of information traded physically and electronically is overwhelming. Insufficient records management can halt operations, open you up to legal liability, and interfere with your compliance efforts.

Since 1959, clients have looked to us for proper records management and storage. As a long-time, active member of the American Records Management Association (ARMA), we stay up to date on the latest tools and trends. We are familiar with privacy legislation and industry regulations including Sarbanes-Oxley (SOX), HIPAA, Gramm-Leach-Bliley, FACTA and the host of other acronyms that affect industry.

Records Storage

We have secured records and documents for Fortune 500 companies and small organizations alike.

Our three underground and three above ground commercial records centers systematically transport, store, track and retrieve thousands of documents, files, boxes, charts and receipts every day for clients like you.

Retrieval, Refile, Interfile

It is not enough to simply store your records – they must be easily identified and quickly accessable. We serve as an off-site file room for all clients. Our high-tech toolbelt includes barcoding, the most advanced scanners, inventory software, online access and compatibility with your records management system.

We offer same-day retrieval of your box, file or document. Upon return, items are refiled efficiently. We can interfile new items within a specified file folder or box.

Secure Transportation

Our clients are right next door and across the world – they need their records quickly, just like you. We offer a variety of fast transportation methods including our company-owned courier fleet, third-party shipping, and scanning and uploading to a secure, encrypted site.

Consulting Services

We can guide you through disaster planning, defining and organizing records, business impact analysis (BIA), assessing your storage needs, assisting with retention and destruction criteria, and more.

Inspection and Organization

From periodic microfilm redox inspections to organizing your records for you, we can help.

Data Tape Rotations

Our couriers can safely transport your encrypted data to one of our many media vaults, underground or above.

Advantages

Records Management
  • Enhances compliance efforts
  • Reduces costs
  • Boosts access efficiency
  • Complements business continuity plans

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