Insurance Records Storage
We share your disdain for risk.
Your business is to hedge against potential future loss. Our job is to protect your records and data from loss due to natural disaster, manmade disaster, theft and improper storage conditions.
Insurance companies understandably generate a large volume of paper records and electronic data. Actuarial statistics and probability analysis are data intensive and must be preserved. Client contracts, riders, medical information, forms and payment information are subject to privacy concerns and industry legislation. They must be protected in a way that limits legal exposure and provides efficient access.
Underground Vaults & Storage, can help you meet your insurance records storage and compliance needs.
Click here to contact us today, or look below for insurance records storage services.
ADVANTAGES – Insurance Records Storage
- Centralized storage for national companies
- Reduce storage costs
- Boost compliance efforts
- Prevent unauthorized access
- Meet business continuity needs
SERVICES – Insurance Records Storage
- Vital Records Storage
- Microfilm Storage
- Data Storage
Vital Records Storage
Though developments in document imaging are promising, imaging backfiles and future paper records can be cost prohibitive. Often, a balance of electronic and paper records is best.
For those insurance records that are best left physical, we provide economical and secure storage. When compared to the cost of climate control, staffing and benefits, and training – UV&S can save you money and headache.
Every item is barcoded, entered into our robust management system, and tracked. You can request retrieval by box, file folder, or individual document. We can even barcode individual documents. Filing, refiling and interfiling are common requests. We offer same day retrievals and shipping. Information can be faxed to you, scanned for encrypted transmission, or transported via our wholly owned fleet of couriers.
It is relatively rare to find microfilmed insurance records in ideal storage conditions. The effects of redox, vinegar syndrome and mold are more common than most realize.
Our climate-controlled microfilm vaults are specially designed for acetate, polyester, silver and diazo-based microfilms. We also have two specialized preservation vaults: One limited to brown toned microfilm, the other limited to silver microfilm. We offer scanning and transmission services, and can coordinate more specialized duplication, restoration and imaging services.
Backup Data Storage
With the rise of electronic insurance records comes the increased need for secure data storage. Actuarial data, client records, portfolio data and personnel files cannot be left to disaster or theft.
We offer economical tape vaulting services for life, health, pension, property and casualty insurance clients. We also offer this service to brokerage and actuarial consulting firms. Our bonded courier driver will pick up your tapes, enter them into our system, place it within one of our climate-controlled media vaults, and rotate your data according to your retention cycling schedule.
Whether you rotate one data tape or 10,000 a day, our service can meet your needs.
For long term archiving of data, our media vaults are the perfect home. Vaults include dry fire suppression, web-accessible temperature and humidity monitoring, fire rated walls and doors, cartridge racks and more.