Government Records Storage
Secure government records storage and management.
City, county, parish, state and federal departments and agencies from across the nation rely on Underground Vaults & Storage for security, efficient records management, and preservation.
Whether you are a County Clerk, a Register of Deeds, a Registrar of Voters, or a Chief Information Officer – we can help you balance the needs for compliance, public information access, and private information protection.
To discuss your government records storage and management needs, click here.
ADVANTAGES – Offsite Government Records Storage
- Protection from natural and manmade disaster
- Safeguards information from prying eyes
- Archival storage conditions
- Frees up your existing storage space
- Frees up office space and staff
- Speeds retrieval and refile
SERVICES – Government Records Storage
- Secure Records Storage
- Microfilm and Microfiche Storage
- Private Vaults
- Data Storage
- Records Management
- Destruction
We store voting records, vital records, deed books, ledgers, traffic tickets, plat maps, administration and personnel records and more for governmental agencies. They are barcoded, entered into our robust records management system, and tracked.
Underground storage facilities in Kansas, Missouri and Kentucky offer depth protection from natural disaster and theft, as well as naturally cool and dry climates well suited for long term archiving. The salt mine facility in Hutchinson, Kansas is widely regarded as one of the largest and most secure facilities in the world. Buried 650 ft deep within a 400 ft thick salt formation, miles from any flood plains or seismic activity, it is protected from natural disaster. Major metropolitan areas, military installations, and national borders are miles away.
Above ground storage facilities are ideally suited to serve government entities in Kansas and Oklahoma. They offer a combination of boxed record storage and climate-controlled media vaults for data tapes and micrographics and optical disks.
Your records are always within reach. Documents can be scanned and digitally transmitted, faxed, shipped, or delivered via our wholly-owned transportation fleet. UV&S employees are bonded and background-checked.
Ideal storage conditions for government microfilm records are rare and expensive. Government archives across the nation see the effects of humidity and temperature fluctuation as they watch their documents succumb to redox, vinegar syndrome or mold.
Our climate-controlled microfilm vaults are specially designed for acetate, polyester, silver and diazo-based microfilms. We also have two specialized preservation vaults: One limited to brown toned microfilm, the other limited to silver microfilm.
We can scan and digitally transmit images to you, or print and deliver them to you, without removing originals from storage. Rolls of microfilm can be duplicated to silver or diazo, thereby allowing us to keep the original roll in storage and send a working copy to you. We also coordinate specialized services for preservation, restoration and duplication.
Private room and vault storage is available for truly sensitive government documents. 15,000 sq ft records rooms are common underground, as are 10 ft x 10 ft maximum protection vaults, and custom options are available.
Underground Vaults & Storage offers media vaults ideally suited for tape rotations or library archiving.
We can serve as your off-site records department; efficiently processing, retrieving, refiling and cataloging your records. Our expert consulting services can help you create a compliant records management program.
Certified destruction services help you comply with disposal regulations and mandatory shredding laws. Your items are checked and double-checked before destruction, and you will receive a Certificate of Destruction once complete.